Budget Reports

Budget Report Setup:

In order to make use of the high level budget report, there are few steps that you need to take.

  1. Go to the Team Admin page and select Settings
  2. Enter the Monthly Average Labor cost (per month)
  3. Click Save

Each activity should have it’s own individual Planned expense and Actual Expense

  1. Select the activity
  2. Select the Activity Properties icon
  3. Enter the amount for Planned Expense and for the actual expense (of course this may very well change over time)
  4. Click Save

 

Generating the Budget Report:

Now that the details have been added to the project, you can generate the report.

  1. Go to the Project Settings
  2. Click on the Budget Button

The budget report will appear as a popup on your screen, You may also export a copy of the report to a CSV file, by clicking on the Export button at the bottom of the page.

Below the screenshot of the budget report is an explanation of the details within the report.

Explanation of Budget Report:

There are nine columns in each report;

  1. Workstream – The title of the Workstream
  2. Activity – The title of the individual Activity
  3. Start – Start date of Activity or Task
  4. End – End date of Activity or Task
  5. Planned Expense – Expected Expense for individual Activity or task
  6. Actual Expense – Actual expense for activity or task
  7. Planned Labor – Planned COST of Labor
  8. Actual Labor – Actual cost of Labor
  9. Summary – Overall summary of each Activity or task.

At the bottom of the report you will see a summary of the cost of the project up until today, the expected cost after today and an overall total

 

Project Health identified by colour

At a very quick glance you can see a “budget health score” for each of your projects in the Porject Portfolio page. By simply dragging the workstream bar to the right, you will see a colour which represents the overall health of the project.

Red = Over Budget

Green = On Budget

Yellow = Under Budget.