Budget Report Setup:
In order to make use of the high level budget report, there are few steps that you need to take.
- Go to the Team Admin page and select Settings
- Enter the Monthly Average Labor cost (per month)
- Click Save
![](https://www.proggio.com/wp-content/uploads/2018/05/BudgetActivitySettings.png)
Each activity should have it’s own individual Planned expense and Actual Expense
- Select the activity
- Select the Activity Properties icon
- Enter the amount for Planned Expense and for the actual expense (of course this may very well change over time)
- Click Save
![](https://www.proggio.com/wp-content/uploads/2018/05/BudgetActivitySettings.png)
Generating the Budget Report:
Now that the details have been added to the project, you can generate the report.
- Go to the Project Settings
- Click on the Budget Button
![](https://www.proggio.com/wp-content/uploads/2018/05/BudgetProject-Settings.png)
The budget report will appear as a popup on your screen, You may also export a copy of the report to a CSV file, by clicking on the Export button at the bottom of the page.
Below the screenshot of the budget report is an explanation of the details within the report.
![](https://www.proggio.com/wp-content/uploads/2018/05/BudgetReport.png)
Explanation of Budget Report:
There are nine columns in each report;
- Workstream – The title of the Workstream
- Activity – The title of the individual Activity
- Start – Start date of Activity or Task
- End – End date of Activity or Task
- Planned Expense – Expected Expense for individual Activity or task
- Actual Expense – Actual expense for activity or task
- Planned Labor – Planned COST of Labor
- Actual Labor – Actual cost of Labor
- Summary – Overall summary of each Activity or task.
At the bottom of the report you will see a summary of the cost of the project up until today, the expected cost after today and an overall total
Project Health identified by colour
At a very quick glance you can see a “budget health score” for each of your projects in the Porject Portfolio page. By simply dragging the workstream bar to the right, you will see a colour which represents the overall health of the project.
Red = Over Budget
Green = On Budget
Yellow = Under Budget.
![](https://www.proggio.com/wp-content/uploads/2018/05/Budget-Health-Score.png)