A Day in the Life of a Project Manager

Being a Project Manager is like being an artist, you have the different colored process streams combining into a work of art,” Greg Cimmarrusti

This is one way of looking at the all so integral role of Project Manager at a major organization….
In reality, however, it possibly looks more like this:

Monday morning at your desk, accompanied by a steaming strong cup of coffee and an exploding email inbox. Once you’ve zoned in enough to realize that most of these action items require a “deep work” slot you move on to another tool.

The rest of your incredibly chaotic day probably looks a little something like this:

9:00 AM – Meeting with your team to discuss the progress of the project

10:00 AM – Meeting with clients, sponsors, or executives to provide updates on  project status

11:00 AM – Work with your team to create or update project documentation

12:00 PM – Use lunch time to network with colleagues or attend a training session related to project management

1:00 PM – Review and analyze project data, such as resource utilization, cost performance, and schedule variances

2:00 PM – Address any issues that may have arisen since the morning meeting. This could include rescheduling tasks, revising budgets, or negotiating with stakeholders

3:00 PM – Update your team on any changes that have been made to the project plan, and assign new tasks or responsibilities as needed

4:00 PM – Attend a project management meeting to discuss best practices and exchange ideas with other project managers

5:00 PM – Review your to-do list for the next day and check in with your team members to ensure they are on track

A Day in the Life of a Project Manager

Sounds stressful?
They say that the success of a project depends on the stress levels of the manager. The pressure of day-to-day routines (see above) involving multiple moving milestones and tedious meetings can really take its toll. Not to mention hours wasted on bottom-up planning dominated by task overload that can be simply overwhelming and expensive. For example, according to Bloomberg, unnecessary meetings alone can cost businesses up to $100 million a year. And according to Harvard Business Review, 65% of senior managers reported that meetings keep them from completing their own tasks.

Luckily, there’s an alternative…

In today’s innovative working world you can eliminate tedious and timely tasks (such as multiple GANTT entries) by going agile via a project management tool. The antiquated GANTT represents a blurry multicolored rainbow of outstanding tasks and entries. This must be nurtured and updated every day, multiple times a day…
By making this digital transformation you will find yourself making projects, not stress!

Below are just a few of the infinte advantages of adopting an intuitive tool:

  • Improved collaboration and communication
  • Better organization and tracking
  • Increased transparency and accountability: Portfolio project management tools provide visibility into the progress of projects and individual tasks. This can help team members stay accountable for their work and ensure that deadlines are met.
  • Customization and scalability

Using one, automated tool to eliminate hours of inefficient, wasted time and errors will save project managers precious time, money and stress. One collaborative platform provides clarity and simplicity; aligning all team members in clear goals and milestones. Imagine if you had instant project portfolio (PPM) visibility at a glance, freeing you up to address tasks further down your list. By tapping into Proggio – the intuitive and adaptive ppm tool, you’ll receive all updates and changes in real time, in one place. Proggio’s platform can be customized to fit the unique needs of an organization or team, making it an extremely flexible solution for businesses of all sizes.

A Day in the Life of a Project Manager

Want to hear more? Book a demo with Proggio today.