3 “Realistic” Essentials for Modern Resource Management

3 “Realistic” Essentials for Modern Resource Management

What does “realistic” really mean?

Research has shown that the average person will think over 6,000 thoughts a day. Those are a lot of thoughts. And with those thoughts become ideas. When you think about it, every great idea has started as a thought that someone had somewhere, at one time. From the world’s tallest buildings, down to the greatest breakthroughs in molecular biology, these ideas started as thoughts.

These thoughts became a reality through plans. In fact, they became real through realistic plans that made them possible. The dictionary defines “realistic” as…

  • Having or showing a sensible and practical idea of what can be achieved or expected.
  • Representing familiar things in a way that is accurate or true to life.

Our plans must be realistic to get done, and as Rick Hansen once said, “The goal you set must be challenging. At the same time, it should be realistic and attainable, not impossible to reach. It should be challenging enough to make you stretch, but not so far that you break.”

When selecting a solution that manages your resources, you must use a tool that will stretch your team to reach your goals, but also prevent you from “breaking” your team. To give you an idea of what we mean by that, check out this video about Proggio’s resource management tool and our 3 essentials for modern resource management.

The 3 Essentials for Modern Resource Management:

When selecting a resource management tool for your team, make sure to consider the following list of essentials that your team needs to meet its modern business goals.

Intuitive Organziation

It is important to know what resources you have, if they are available, and how to avoid “breaking” or overburdening someone on your team to reach unrealistic goals. Choose a solution that has the ability for you to filter and organize the data easily so that you can efficiently build plans and resource plans to attain realistic goals.

Visual Data

Proggio is a visual data solution. Visual solutions make it easy for you to “see” how to make realistic plans with the resources you have. In fact, research shows that visuals are processed 60,000 faster than text. When choosing a resource management tool, make sure it has visual options to give you a clearer understanding of the “real” circumstances of your situation to help you reach your goals in a “realistic” way.

Also, teams have to use a solution that automatically adapts to the team. For example, if you make a change in your resource management plan, that change is easily reflected in the rest of the platform, which means more time spent on priorities and less time thinking about who is doing what manually.

Unlimited Users

No matter how big, every organization has a certain number of resources. When making plans about what those resources will do, an organization must have all the resources in the same project portfolio management solution so each resource is not counted multiple times. When teams share credentials, it makes it easy for things to get messy very quickly. That means wasted time and money.

By selecting an unlimited user solution, organizations never have to wonder if a team member is aware of the work that is assigned to them, or if they received a message about collaborating on a project or task. Having a solution that has everyone together streamlines efficiency and helps modern, fast-paced teams achieve operational excellence sooner. 

People Management

“The P in PM is as much about ‘people management’ as it is about ‘project management’.”

— Cornelius Fichtner

Plans will change. Teams will have to adapt. But at the end of the day, organizations and teams are made up of people. Using a tool that has the essentials that we listed above will help you protect your resources. Tools that offer these solutions not only will keep your resources happy but will also help you achieve operational excellence and help you reach your goals faster as people on a team, reaching your goals faster.

1 https://www.newsweek.com/humans-6000-thoughts-every-day-1517963

2 https://www.google.com/search?q=define+realistic&oq=define+realistic&aqs=chrome..69i57j0i512l9.7204j1j4&sourceid=chrome&ie=UTF-8

3 https://plaky.com/blog/project-management-quotes/#:~:text=%E2%80%9CThe%20goal%20you%20set%20must,so%20far%20that%20you%20break.%E2%80%9D&text=%E2%80%9CA%20goal%20without%20a%20plan%20is%20just%20a%20wish.%E2%80%9D

4 http://web.archive.org/web/20001102203936/http%3A//3m.com/meetingnetwork/files/meetingguide_pres.pdf

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