3 Essentials For Project & Task Management Systems 

It’s 4:30 PM on a Friday afternoon…

It’s one of the first warm spring days of the year. You are ready to head out of the office and start your weekend in the sunshine. And yet, here you sit, in the office, waiting for a status update on several project tasks from various project task owners. 

This happens every week. No matter how many email, Teams, or Slack messages you send out every week, reminding task owners to send their updates to you, you always end your week chasing down updates. In fact, 1 in 4 organizations, “lack efficient technology for team collaboration.”

Shouldn’t there be a modern solution that automatically centralizes your task completion data visually for your executives to review?

With the new Proggio Tasks application, this hypothetical has become a reality. Here are three task management essentials that every modern project manager needs from their project management solution:

  1. Automated Task Completion Data Reporting
  2. Centralized and Standardized Task Data
  3. Predictive Visual Analytics

These essentials are the key to modern task management which adds undisputed value for executives too. Just like how task owners expect simple and modern visual tools, Proggio extends that visualization not just to task owners, but up to the project and project portfolio management level. The data exchange between task holders and decision-makers finally helps organizations leverage the execution data asset for holding the right decision.

In this article, we will explore how Proggio Tasks offers that functionality, and how you can stop wasting your valuable time by utilizing these powerful tools.

Automated Task Completion Data Reporting

With more than 1 in 3 of senior management reporting project management agility as one of the top factors of success, organizations have to move fast. While moving quickly is important, it’s even more important to know with certainty that the next move is the right move. The only way to know that is with quality, real-time data.

Since a project is built by the building blocks of project tasks, project management tools should have automated task completion data. Proggio tasks automatically takes task completion data, and automatically feeds the data up to the project level. Project-level data is then fed up to the portfolio level. 

By building this automated flow, with a few clicks,  executives can see this real-time data in Proggio’s portfolio and project map. So in essence, Proggio Tasks paints this portfolio and project data map based on the task completion data in Proggio Tasks.

This is how this new feature eliminates the unnecessary work that slows down organizations that need to quickly adapt not just to survive but to survive in our modern world.

So if Proggio Tasks is good at creating this data map at the portfolio and project level, how does it provide the same clarity for someone at the task owner level? It comes down to Proggio Task’s centralized task management features.

Centralized and Standardized Task Management 

According to FinancesOnline, “73% of businesses believe that reliability, ease of use, and ease of integration are the top three requirements to look for when investing in digital PM software, yet they believe that the solutions out there today do not have these three factors.”

Proggio Tasks is designed to meet these three requirements. As we discussed before, this feature set is designed to provide visual and real-time data reporting. This makes it a reliable tool to provide predictive data. Next, with the platform being visual first, Proggio Tasks is easy to use on an individual and team level. 

With the Kanban view in this feature, the process for reporting task completion is standardized across the organization, making the reporting process automatic and scalable. Also, the product features labels in which task owners can organize their tasks for their team, or create personal private tasks. In a sense, this centralizes all the necessary task information to make a real-time task to-do list for task owners. 

Finally, the ease of integrating Proggio Tasks into your organization is seamless with how the feature fits into the platform and our best-in-class customer support team.

As stated before, Proggio tasks automatically takes task completion data, and automatically feeds the data up to the project level. Project-level data is then fed up to the portfolio level. That means implementing this feature is as simple as starting to assign task owners and giving them access to Proggio Tasks. If you have any questions on how to implement this feature, feel free to reach out to our customer service team.

Because Proggio Tasks is designed with these key features, the platform provides users with automated predictive visual analytics.

Predictive Visual Analytics

Proggio Tasks enables you to take back control over your schedule when it comes to task completion reporting. Say goodbye to those frustrating hours of chasing down updates and compiling them into a visual report. 

Since a picture speaks a thousand words in an instant, Proggio is purposely designed to be visual first. The software automatically builds visual reports built from task completion statuses entered into the Proggio Tasks. Other solutions out there break down when trying to bridge modern task management systems and antiquated executive reporting solutions. 

Organizations are then forced to bridge this gap with manual and/or dual data entry, or wrangle multiple systems to display the data that is scattered between the various systems. As a result, this leaves a dangerous gap between organizations knowing the health of their projects, and what the real-time task completion data says.

In fact, “55% of organizations don’t have access to real-time KPIs. As a result, 50% of respondents said that they spend one or more days manually collating project reports – highlighting the immense productivity gains on offer by using project management software.” 

In today’s world, organizations need predictive visual analytics. More than 1 in 3 organizations report changes in organizational priorities, and changes in project objectives being the causes of project failures. It’s no wonder how valuable it is for organizations to use visuals to quickly adapt and mitigate risks that threaten the success of projects.

For these reasons, Proggio tasks enable executives to visualize their project portfolio’s task completion data to easily predict what is the most strategic way to overcome obstacles and meet business goals. 

It’s 4:30 in the afternoon on a Friday afternoon with Proggio Tasks…

You’re not in the office. You are out enjoying the start of your weekend. Proggio Tasks has automatically centralized all our task completion data, and has updated those statuses to paint your project and portfolio map. Your executive team can visually see your real-time data at any time to adapt to evolving priorities and business goals. That’s life with Proggio Tasks.