The Ultimate Gantt Chart Alternative for Project Portfolio Management

tank on a lawn
“You missed a corner!”

Gantt Chart Alternatives for Project and Project Portfolio Management

Updating them is a royal pain.

Printing a Gantt takes a few reams of paper.

Using them for agile processes is like using a tank to mow a lawn.

So why do we keep using Gantt charts when they are so outdated? Well, I mean, who would march into a meeting with the big brass without a visual for project progress? We need them. After all, there just aren’t any alternatives, right? Wrong, and thank goodness that time has come.

Alternatives to Gantts that are Better

Around 2015 there were other project managers, like yourself, who were sick of the Gantt chart and how useless, inefficient, and time-wasting it is. When they needed it to work, it felt absolutely worthless. So they sat down and asked themselves: What goes into actual successful project management? Team dynamics. Collaboration. Communication. Clarity. Momentum. Leadership.

Projects succeed when they’re structured around people, tailored for their strengths and weaknesses.

Projects succeed when the team collaborates, like a well-oiled engine, working together as a team towards the common goal.

Projects succeed when the team has clarity about their roles and tasks within the big picture of the project as a whole.

Projects succeed when the team communicates effectively about the work at hand, with nothing getting lost in the noise (or silence).

Projects succeed when they start off on the right foot, building momentum through small successes, on to the bigger challenges, until they reach a successful delivery.

And projects succeed when the project manager can be a leader for the team, instead of being bogged down with data entry on a Gantt chart.

OK, these project managers said. We haven’t said anything that any other project manager wouldn’t already know.

But then they did.

They asked, what would project management software look like if it were built around these principles, instead of that pesky Gantt chart?

And instead of launching lucrative public speaking careers promising better project management techniques, these project managers decided to build that software. For other project managers, like you.

It wasn’t easy. The startup life is difficult. Writing an application is difficult. Integrating a team of software developers, marketers, customer success personnel, and others, is difficult. It’s a good thing these founders were project managers, themselves. They named their company for a famous, final obstacle in a grueling race – the very thing the company would help people overcome in their quest for success.

The result is disruptive.

Henry Gantt can now finally rest in peace. The platform is fully integrated from the very top – project portfolio management view – all the way to the bottom, the lowly ad hoc tasks that often keep a project moving.

Project Portfolio view updates automatically. When Rodney in development marks a task as done, Linda in the executive suite can see it in real-time at the PPM view. And when that meeting with the big brass comes, you don’t need to pull one of that manic coffee-fueled all-nighters updating the Gantt chart to resemble reality – it’s already done, automatically, in real-time.

With Proggio you can view the auto-generated status (via the health indicator) of multiple projects and their cross-team dependencies on a collaborative timeline in a clear snapshot. Each row is a project and each arrow is a milestone. Project portfolio management has never been easier.

The Gantt chart – gone. In its place is the project map – an activities-on-the-timeline project management view that can fit on a sheet of paper, yet display every step of a project. The project map brings that whiteboard feel to project planning – it works the same way you’d sketch out the project on the whiteboard at the kickoff meeting. Tasks are organized by workstreams, so the project is structured around the people and teams doing the work. The visual is clear and intuitive, so every team member can immediately grasp at a glance what their role is in the project, and what depends on them. No more “oh, that was important?” responses from team members. They’ll know from the beginning what is crucial.

This is Proggio’s patented “project map” that allows you to set up, track, monitor, and manage all of the activities of a dynamic project with cross-functional teams and dependencies involved in Proggio. Clear, easy, and in a single frame.

Doesn’t this look much, much better than a Gantt chart?

Task management tools include multiple views for team members – Kanban board and task lists, including across multiple projects. Both the Kanban board and the project map itself have drag and drop functionality, and moving one activity box will automatically adjust any other interdependent activity too.

Communication tools keep everyone on the subject, and on the same page.

Budget tracking tools make sure you don’t wreck the project budget.

There are even templates for quick starts across multiple industries.

Print your project map with one click, in its entirety or just the section you need.

Easily import existing projects.

There is workload balancing to make sure each team member is working at optimal capacity.

Advanced, intelligent analytics give you the data you need to manage the project to successful delivery.

There is no tool a project manager could dream of that isn’t included in the platform – and more roll out with each release.

Don’t get left behind. Don’t be that Internet Explorer enthusiast in a Google world. Don’t miss out on a chance to get ahead of the curve, unlock your potential, and be the project manager that consistently delivers successfully.


See the difference, then be the difference. Leave the data entry Gantt chart behind you, and be the leader you know you can be. 

Try it now for free and be on your way to success…easier.