How To Plan A Royal Wedding

Prince Harry and Meghan Markle are going to wed this Saturday. You may have heard something about a royal wedding, here or there…

The Royal Wedding is no small event. 600 guests will attend the ceremony at St. George’s Chapel, and 200 close friends will go on to a private afterparty. 2,640 members of the public have been invited to observe the wedding at the chapel. And millions will watch around the world as the wedding is broadcast across multiple channels – Prince William’s wedding was watched by billions!

We all know what goes into wedding planning. Even small affairs are hard to put together, but when the groom is a Prince, the planning is even more complicated.

Pictured above is a mock up of the Royal Wedding plans on the Proggio platform using our patented project management solution. (For all you event planners out there, it is available as a template!) Interestingly, the royal couple did not hire a wedding planner – they are tending to most of the arrangements themselves.

Let’s go into the details!

The first workstream is for invitations. The Royal Wedding invitations were printed on a machine made in the 1930’s, with a process called “die stamping.” They were printed with the badge of the Prince of Wales in gold ink. The printer is Barnard Westwood.


The second workstream is for location. The Royal couple chose St. George’s Cathedral at Windsor Castle as the venue. Prince Harry was christened there. Windsor Castle was built in the 11th century and is said to be the longest-occupied royal residence in Europe. It is a favorite weekend residence of the Queen. There are around 18,000 bottles of wine in the cellar, and the castle is actually the source of the royal family name!

windsor castle kitchen

The third workstream is for catering. The Royal Wedding will be catered by the kitchen staff at Windsor castle. The menu has already been decided, and Prince Harry and Meghan have already tasted everything and approved.


The fourth workstream is for logistics. While we very much doubt the royal family will be handling hotel booking and travel logistics for their guests, the Lord’s Chamberlain Office at Buckingham Palace has been assisting Prince Harry and Meghan with their preparations.


The fifth workstream is for the dress design. Meghan will be wearing a wedding dress from Ralph & Russo – worth a reported $135,000.

William and Harry

The sixth workstream is for choosing a best man. Prince Harry has asked Prince William to be his best man, and Prince William has accepted the responsibility. Harry was William’s best man when he married Kate Middleton in 2011. The best man traditionally organizes the stag party (in the US, that is called a bachelor party).


The seventh workstream is for the music. The royal wedding music will be under the direction of St. George’s Chapel’s musical director. It will feature 19-year old cellist Sheku Kanneh-Mason, Karen Gibson and the Kingdom Choir gospel group, and an orchestra made up of musicians from the BBC National Orchestra of Wales, the English Chamber Orchestra, and the Philharmonia.


The eighth workstream is for flowers. The royal couple have chosen London florist Philippa Craddock to arrange the wedding flowers. Craddock has already revealed she will be using flowers that naturally bloom this time of year. Included in the list are white garden roses, foxgloves, and peonies, which are Meghan’s favorite.


The ninth workstream is for the ring. Ring sizing is important! At Prince William’s wedding, he nearly could not fit the ring onto Kate’s finger.

Of course, no matter what kind of preparation you do, some things just happen. At Prince William’s wedding, the famous and popularly anticipated wedding kiss photo was photobombed by a pouting bridesmaid.

William and Kate

There have been many royal wedding mishaps over the years. We wish Prince Harry and Meghan a flawless wedding, and a wonderful and happy life together!